A Practical Intake Record for Article Corrections

Key takeaways

• Use a written brief and definition of done.
• Keep approvals and escalation rules visible.
• Review quality before expanding the workflow.

# A Practical Intake Record for Article Corrections

Published September 10, 2026. Daily article work becomes harder when small uncertainties stay hidden. A correction intake record gives a virtual assistant a specific check to own while the editor keeps responsibility for judgment and publication.

A Practical Intake Record for Article Corrections: start with the actual record

Record the public route, quoted passage, report time, reporter's concern, evidence supplied, and current article version. Keep the report intact even if the first reviewer thinks no change is needed. The original message often contains clues that disappear in a summary. Preserving it lets the editor distinguish a factual error from unclear wording or an outdated example.

Define what counts as complete

Write the required evidence beside the task. Include the canonical slug, current version, owner, due point, and the condition that should stop the work. The [article source traceability guide](/blog/virtual-assistant-article-source-traceability) provides a companion record for claims and citations.

Keep observation separate from the decision

First record what the assistant could verify, including the route, screen, field, or source involved. Put the proposed response in a separate note. This lets the editor correct the interpretation without losing the underlying observation.

Hand off exceptions clearly

An exception needs a named owner and a next action. Include the affected article, evidence, last known state, and deadline for a decision. If the problem affects release behavior, use the [SEO publishing checklist](/blog/virtual-assistant-seo-publishing-checklist) and interpret response codes against [HTTP Semantics](https://www.rfc-editor.org/rfc/rfc9110).

Verify the released page

Request the canonical route directly after deployment. Confirm the title, visible publication date, structured date, self-canonical, family index and sitemap entries, and working hero and social images. Save the deployed commit with the result so tomorrow's reviewer knows exactly what was checked.