Virtual Assistant Article Production Board Setup

Key takeaways

• Use a written brief and definition of done.
• Keep approvals and escalation rules visible.
• Review quality before expanding the workflow.

# Virtual Assistant Article Production Board Setup

Published September 1, 2026. An article board is useful only when its stages describe evidence, not vague impressions of progress. Use the [content calendar workflow](/blog/virtual-assistant-content-calendar-workflow) to place this control in the daily sequence, the [editorial quality checklist](/blog/virtual-assistant-editorial-quality-checklist) for adjacent review steps, and [NIST small business cybersecurity guidance](https://www.nist.gov/itl/smallbusinesscyber) when the routine handles business information.

Virtual Assistant Article Production Board Setup: operating steps

Use stages such as brief accepted, sources captured, draft complete, editorial review, corrections verified, and live check passed. Write the entry and exit condition for every column so two assistants interpret movement the same way.

Keep the minimum useful fields

Track title, canonical slug, content owner, reviewer, target date, primary source folder, and blocker. Avoid copying sensitive notes into the board when a controlled system already holds them.

Limit work in progress

Set a visible cap for drafting and review. When a lane reaches its limit, clear the oldest blocked item before opening another assignment. This exposes capacity problems earlier than a missed publication target does.

Reconcile the board with the live site

At day close, compare completed cards with their canonical routes. Confirm the title, visible date, metadata, index link, and sitemap entry before archiving the card. A publication URL alone is not proof of a complete release.

Frequently asked questions

### Should every correction create a new card? No. Keep corrections with the original article unless the work is a separately approved refresh with its own scope and owner. ### Who may mark an article published? Assign that permission to the person who performs the final route and metadata checks, not automatically to the drafter.